Guide · legal state 07/2026

Hiring a foreigner for the first time? Here is the whole path.

Oświadczenie, medical, contract, ZUS, the 7- and 14-day deadlines — it sounds like chaos, but it is one process. Every step has an i why — click when you want to understand the “why”, not just the “what”.

Hiring path — Belarus / oświadczenie

1. 01

   Set the final terms: position, occupation code, payiwhy

   Before you file anything with the authority — the terms must be final. The contract must match the oświadczenie on the position (KZiS code) and pay; a change after the entry means a new procedure.

   before everything

   DoPusk: a KZiS code search built into the employee profile

2. 02

   Collect the employee's data and documentsiwhy

   Passport (the data page), diplomas, employment history, addresses. A PESEL may not exist yet — that does not block the contract. Work history and education are not a formality: the leave entitlement (20 or 26 days) depends on them.

   1–3 days

   DoPusk: the employee fills in a friendly interview in their own language

3. 03

   Register the oświadczenie at praca.gov.pliwhy

   Electronically only. A 400 zł fee from the company account, the passport data page attached, the register entry usually within ~7 business days. Check whether the employee's country is on the current list — the list changes.

   ~7–14 days400 zł

   DoPusk: a portal data package ready to copy

4. 04

   Refer for the initial medical (occupational health)iwhy

   Without a valid medical certificate a person may not be allowed to start work — that rule protects the employee. It is one of the most frequently skipped steps; the examination runs in parallel with legalisation.

   before day 1

   DoPusk: the referral is generated from the profile in one click

5. 05

   Sign the full set of documentsiwhy

   The contract is only the beginning: questionnaires, the statement of employment terms, RODO, PIT-2, the PPK declaration, equal treatment… A dozen documents in which the same data repeats.

   before day 1

   DoPusk: the whole package generated from one profile — zero re-typing

6. 06

   Send the contract copy to the authority — before work begins

   A new obligation since 2025: a copy of the signed contract (in Polish) goes to the PUP via praca.gov.pl before work is allowed. Without it, the start is illegal.

   blocking — before start

   DoPusk: the start gate will not pass until you tick this step

7. 07

   Day 1: BHP instruction and startiwhy

   Initial BHP training — before work begins, on the first day. The training record goes to the file. And an important note: you do not always need an external BHP firm — click “why”.

   day 1

   DoPusk: reminders for periodic BHP and medicals — automatically

8. 08

   Report the work start and ZUS — two clocks are tickingiwhy

   Notifying the office that work has started: 7 days. ZUS ZUA registration (done by accounting): 7 days. Family members for insurance — ZCNA. These filings are what gives the employee and their family insurance from day one.

   7 days from start

   DoPusk: a data sheet for accounting + a deadline countdown

9. 09

   …and that is not the end: the deadlines live oniwhy

   Periodic medicals, periodic BHP (where applicable), the end of a fixed-term contract, residence-card validity, PPK re-enrolment every 4 years, carried-over leave until 30.09. Employment is not an event — it is a process with a calendar.

   the whole employment period

   DoPusk: one dashboard of all deadlines, alerts before it is too late